Office Administrator – South Africa (Cape Town)
Sub-Saharan Africa | Full-time
Responsibilities
- Manage the full renovation and preparation of the office space: coordinate painting, repairs, and any structural improvements
- Source and procure furniture, equipment, and supplies
- Research, evaluate, and onboard internet and utility providers
- Set up workstations, meeting rooms, and common areas according to JustMarkets standards
- Manage all vendor relationships and contracts throughout the setup process
- Track the setup budget, process vendor invoices, and report expenditures to HQ
- Serve as the primary point of contact for all office-related matters
- Manage office supplies, maintenance, and vendor performance on an ongoing basis
- Handle onboarding logistics for new employees: workspace preparation, equipment setup, access provisioning
- Manage HR administrative tasks: document preparation and processing, personnel file maintenance, coordination with HQ on HR procedures using internal HR systems
- Support compliance with local administrative and operational requirements
- Identify and resolve operational issues independently, escalating to HQ only when necessary
- Support recruiting efforts by sourcing candidates, reviewing applications, and coordinating interview scheduling with hiring managers
- Own end-to-end recruiting tasks for assigned roles, from initial outreach and candidate assessment to offer negotiation and onboarding handoff
Requirements
- Proven experience in office administration, office management, or facilities management
- Experience managing vendor relationships and procurement processes independently
- Ability to manage budgets: track spending, process payments, reconcile expenses, and report to HQ
- Familiarity with HR administrative processes: document management, onboarding paperwork, personnel records
- Strong organizational and planning skills with attention to detail in documentation and reporting
- Previous experience supporting recruitment processes, including candidate sourcing, application screening, interview coordination with hiring managers, candidate communication, assessment support, offer coordination, and onboarding handoff
- High level of ownership: treats tasks as personal responsibility, not just assignments
- Initiative: identifies what needs to be done without waiting to be told
- Honesty and transparency: communicates clearly about blockers, mistakes, and progress
- Detail orientation: catches gaps, inconsistencies, and errors before they become problems
- Multitasking: manages several workstreams simultaneously without losing quality
- Stress resilience: stays effective in ambiguous or high-pressure situations
- Readiness to go beyond standard hours when the situation requires it, particularly during the setup phase
Will be a plus
- Experience in a fast-growing, scaling office environment
- Familiarity with local compliance and administrative regulations in South Africa
We offer
- 15 paid vacation days per year
- 10 paid sick leave days per year
- 10 public holidays
- Medical budget
- Professional education budget
- Language learning budget
- Wellness budget (gym membership, sports gear, and related expenses)